(Last Updated On: July 11, 2023)

Getting the most out of Microsoft Office 365 to suit your daily working needs and boost productivity isn’t easy if you don’t have any tricks up your sleeve. In this article, you’ll discover 10 top tips and tricks to master your office suite so that you can maximize productivity. 

From integrating add-ons and extensions to automation taught in STL Training, these simple techniques will help simplify complicated tasks within a few clicks – saving you time so that you can power through more complex projects with ease

MS Office Suit is only going to become more popular in the coming years,{nofollow} so it’s pertinent that you get yourself acquainted now. So read on for our easy guide on how to become an Office 365 pro.

10 Productivity Tips to Help You Master Microsoft Office 365

Now is your time to stop feeling overwhelmed and unproductive with Microsoft Office 365. With so many features and tools at your disposal, here’s how you can start and optimize your workflow.

1. Get To Know the Ribbon Interface

The ribbon interface is the primary navigation tool in Microsoft Office 365, and understanding it is key to unlocking the full potential of the suite. Familiarize yourself with the different tabs and their corresponding features. Use the search bar to find what you’re looking for quickly.

2. Customize Your Quick Access Toolbar

The quick access toolbar is a great way to save time and streamline your workflow by providing one-click access to the commands you use most often.

Whether you’re a beginner or an experienced user, the toolbar can improve your workflow and give you instant access to all the needed features at your fingertips. You can add frequently used commands, documents created or opened recently, popular tools, and other shortcuts, which are all easily accessible on a single menu. 

Give yourself the ability to customize and speed up processes, leaving more time for collaboration and innovation without sacrificing productivity.

3. Take Advantage of Keyboard Shortcuts

Keyboard shortcuts are a lifesaver for anyone who wants to work faster and more efficiently. Memorize the most commonly used shortcuts and watch your productivity soar. Simply search online for a comprehensive list of keyboard shortcuts for each Office 365 application.

4. Make Use of Templates

Templates are pre-designed documents you can use as a starting point for your projects. Microsoft Office 365 offers a wide range of templates, from resumes and cover letters to budgets and calendars.

Templates can save you time and ensure that your documents have a professional look and feel.

5. Use the “Styles” Function To Format Text Quickly

The “Styles” function in Microsoft Office 365 can help you format your text consistently and efficiently. By using the pre-designed styles or creating your own, you can apply complex formatting with just a few clicks, saving you time and reducing the risk of errors.

6. Take Advantage of the “Smart Lookup” Feature

The “Smart Lookup” feature in Microsoft Office 365 allows you to find information on the web related to your work quickly. Highlight a word or phrase, right-click, and select “Smart Lookup” to launch an online search and access relevant information in seconds.

7. Use OneDrive for Seamless Collaboration

OneDrive is a cloud-based storage service that makes collaborating with others on projects easy. Share files, access them from any device, and work together in real-time using Office 365 applications. This is especially helpful for remote teams and those needing to access files from multiple locations.

8. Automate Repetitive Tasks with Macros

One of the most effective tips for mastering Office 365 is to automate repetitive tasks by leveraging macros. Macros allow you to create recorded multi-step combinations of keystrokes that carry out complicated tasks with just one click of a button. 

With this feature, you’ll be able to decrease the time required for mundane activities such as consolidating data from different worksheets into one, copy formatting from cell to cell, deleting blank rows or columns, and other complex procedures you might need to do daily. 

You can even customize macros to run automatically at predetermined times or when specified conditions are met.

9. Take Advantage of Microsoft Teams

Microsoft Teams is a communication and collaboration platform that integrates with Office 365. This powerful collaboration tool allows you to stay connected with your teammates and organize all projects in one place. 

With instant messaging, real-time document collaboration, activity and project tracking, video conferencing, file sharing, and more, Microsoft Teams provides a comprehensive suite of tools and capabilities to help you succeed.

10. Get Organized With OneNote

OneNote is a digital notebook that helps you stay organized and keep track of your ideas and tasks. Whether you’re a student taking notes in class or an office worker keeping track of projects, OneNote is the perfect tool for managing your documents, ideas, and images in one place. 

With its intuitive user interface, tagging function, and ability to organize digital and traditional file formats, OneNote can drastically speed up your workflow. 

Even if you only have a few minutes to spare, you’ll be able to quickly jot down ideas and find important information when you need it.

Conclusion

If you want to make the most of Microsoft Office 365, try all the above tips. From task management features to maximize your efficiency, there are plenty of ways to increase your productivity and get more done.

Knowing the ins and outs of Microsoft Office 365 can be a great asset for any job. That’s why enrolling in an MS Office course and training company in Abu Dhabi is a great way to increase your productivity at work. You can work more efficiently and effectively by becoming an expert in using these tools.